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Student Affairs Assessment and Evaluation Learning Community

Join the Assessment & Evaluation Learning Community and work with other Student Affairs professionals to improve your assessment skills and share knowledge.

The Student Affairs Assessment & Evaluation Learning Community is a learning collaborative that can help you hone your assessment skills, assess the outcomes of your programs and services, and learn more about how students are growing.

Learning Community Activities & Goals

Learning Community members meet to:

  • Advance their knowledge of the value and practice of assessment and evaluation in Student Affairs
  • Brainstorm assessment and evaluation projects
  • Give and receive feedback on assessment and evaluation projects

As a member of the Assessment & Evaluation Community, you focus on answering these questions:

  • What are we trying to do and why?
  • What is my program supposed to accomplish?
  • Is my program accomplishing what it's supposed to accomplish? How do we know?
  • How do we use the information to improve or celebrate successes? If we make improvements, do they work?

Learning Community Resources

Click on the links below for resources from previous and upcoming meetings. All resource files are in PDF format.

Assessment & Evaluation Reporting Timeline

2019 Meetings

October 31: 

Shannon Milligan and Karla Barrón introduced themselves as VCSA's new Assessment & Evaluation Team and Shannon gave a brief overview about the distinctions between assessment and evaluation. As a group, all attendees decided on goals the learning community would aim to achieve this year.  

March 5: 

Dr. Marlene Lowe, Gelsey Thomas, John Weng, and Catherine Lettieri shared their knowledge regarding their experience with assessment methods. Specifically, guest presenters discussed strategies and tips on how to build successful surveys and rubrics within their assessment efforts.

2018 Meetings

December 7:

Marlene Lowe & Gelsey Thomas discussed the value and practice of assessment and evaluation in Student Affairs, along with how to create measurable learning outcomes within assessment efforts. By the end of the workshop, participants were able to provide a basic explanation of assessment and evaluation, as well as identify at least one idea, goal, and/or learning outcome for their current 2018-2019 assessment project(s).  

January 24:

Attendees discussed the assessment and evaluation process and shared promising practices on processes within their respective units. The following resources were identified as helpful resources to help staff continue their work:

February 28:

Karina Viaud of Parent & Family Programs (FPF) shared how she restructured and reframed her unit's assessment process to shorten a lengthy survey questionnaire and focus on questions that help her team better understand what participants learn from the program.

March 21:

Chryssa Jones of the Student Veterans Resource Center (SVRC) discussed a strategic planning process for different ways of looking at data. Additionally, the group discussed ways to communicate out lessons from the learning group and brainstormed ideas for future meetings.

April 25:

Marlene Lowe introduced the Student Affairs Assessment Report Rubric, a document that delineates the elements of a robust assessment report. The Learning Community reviewed and provided feedback on the rubric, including identifying exemplary reports from the 2016-2017 Student Affairs Assessment report.

May 23 :

Interim Vice Chancellor Drew Calandrella shared his assessment philosophy and his assessment vision for the Student Affairs division, including rolling out a program review process.

2017 Meetings

October 25:

Marlene and Estefania provided a brief overview of the concept of assessment and evaluation, as well as an overview of the reporting process within Student Affairs. Chris Glover from Enrollment Management and Ben White from Student Conduct shared their experience with the assessment and evaluation process within their respective areas and as member of the Assessment and Evaluation Workgroup.

September 27:

Dr. González shared his vision and expectations for Student Affairs assessment and evaluation for the year, and challenged the learning group to view their story from a different perspective/angle.  Meeting attendees expressed interest in: learning about innovative ways to assess, understanding assessment and evaluation deliverables and expectations, and learning about ways to integrate survey questions into larger existing surveys.

June 8:

Meeting attendees received an overview of the Tableau data visualization tool. Luis Legaspi and Kelly O'Sullivan Sommer from Study Abroad, Ying Xiong from the Commons, and Galina Belokurova from Institutional Research presented on how they are utilizing Tableau within their units. Visit the Tableau page to view the resources sheet.

April 13:

Meeting attendees broke into small groups based on reading topics to discuss the articles/materials and share out learnings with the larger group.
Direct Assessment:
Data Reporting:
Neuroscience and Student Affairs:

February 9:

Anthony Heredia and Cat Lettieri from CSI-Community Service, provided an example of how their office used concept mapping to visualize their program and develop an assessment plan. Additionally, Karen Van Ness from the Chancellor’s Associates Scholars Program (CASP) presented on the use of concept mapping within focus groups to gain better insight on how students view their campus networks.

January 12:

Engaged Learning Tools Coordinator Kim Elias provided an overview of Engaged Learning Tools, including the Research Experience & Applied Learning (REAL) Portal, the Enhanced Electronic Transcript (E2T), the Co-Curricular Record (CCR), and Portfolium. She explained that these tools help students discover, capture, review and share their experiences and skills.

2016 Meetings

December 12:

Meeting attendees received a copy of the 2016 Student Affairs Assessment and Evaluation Report. Dr. Lowe provided an overview of assessment and evaluation, including formal definitions and the difference between both concepts, and the process within the Student Affairs unit.

November 14:

Estefania Lopez from the Office of the VCSA provided a brief overview of the national and Student Affairs surveying landscape, and Dr. Armstrong from Student Research and Information (SRI) provided an overview of the campus-wide surveys. Meeting attendees expressed interest in using the UCUES, YFCY, and CIRP survey tools. In a follow-up message to the learning community, Dr. Lowe offered to facilitate data requests/ inquiries from individual units/ programs to the SRI office.

October 10:

Dr. González shared his vision and expectations for Student Affairs assessment and evaluation, including creating a learning space, developing interesting ways of assessing and evaluating, and sharing this information within and across units. Meeting attendees expressed interest in better understanding: UCUES data; data resources/ tools available; the similarities and differences of assessment; evaluation, and metrics, qualitative methods; analysis; and other topics.

Join the community!

All Student Affairs staff members are invited to participate in the monthly meetings — we hope you'll join the fun!