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Structure and Process

For Spring Quarter 2016, the University of California, San Diego Student Fee Advisory Committee (UCSD SFAC) gathers each Wednesday from 8-10 a.m. for meetings that are open to the public. The committee’s charge for the year is to act as the voice for students in determining the use of the Student Service Fee (SSF) on campus by garnering student input, needs, and priorities and negotiating it with committee members’ expertise. Having moved away from an allocation model during the 2014-2015 year, the committee now focuses on investigating particular SSF-funded units, based on student input, and provides recommendations to the Vice-Chancellor of Student Affairs (VCSA) regarding the needs and operations of these units. It also produces an annual report on general student priorities and the state of SSF-funded units on campus. The committee also aims to spread awareness throughout campus of the SSF and its use.

Objectives

  • Ensure that the uses of the SSF are in the best interests of the university and its students and are in compliance with existing policies and guidelines.
  • Advise SSF-funded units on ways programs might be improved to better serve students.
  • Seek input from and provide information to the campus community, especially students, regarding student services and the committee’s work.
  • Assess the contributions of student services to students' lives.

Structure and responsibilities

SFAC is a Regents-mandated committee. As such, the SFAC on every UC campus (including UCSD), must satisfy the following criteria:

  • Advisory to Chancellor or designee
  • Majority comprised of students
  • Work to maintain a strong relationship with student governments
  • Designate a representative to the Council on Student Fees
  • Shall be provided appropriate staff support
  • May be funded by SSF revenue
  • Meet by the 4th week Fall quarter, and no less than 3 times/quarter
  • Shall have purview over fees as specified by bylaws
  • Should opine on or offer/decline endorsement of campus-based fee referenda
  • Should review student-fee-funded and non-student-fee-funded non-instructional/curricular student services within purview

Process

Fall Quarter: The committee’s work begins after a Fall Retreat. The quarter is utilized for members to familiarize themselves with the history of SFAC and the different SSF-funded units. The committee also holds a campus-wide Town Hall and educational campaign in order to begin the process of garnering student input. By negotiating student input with its newfound expertise, the committee then selects which of the SSF-funded units (or any other related bodies) that it will investigate in-depth for the year and divides into dyads to facilitate the process.

Winter Quarter: The dyads spend this quarter meeting with their units and reporting back to the committee on their findings and progress. During this quarter, the VCSA informs the committee of the nature of the budget process and how the committee will best be able to transform its work into tangible results. The committee provides, to the best of its ability, input to satisfy the VCSA’s request for its budgetary process.

Spring Quarter: The dyads complete their work with the units and report back to the committee with their findings. The leadership team then compiles this information, as well as other concerns, comments, and issues that it has encountered over the course of the year and produces a final report, which is discussed and confirmed by the committee as a whole.

Breakdown of specific members and their appointments

All members are appointed for one year terms, renewable annually with the consent of SFAC and the appointing body.

Position Participants Status Appointment
Chairman 1 Voting (in the case of ties) The committee selects the chair by the end of Week 5, Spring Quarter of the previous year.
Vice-Chairman 1 Voting The committee selects the vice-chair by the end of Week 5, Spring Quarter of the previous year.
Undergraduate College Student Representative 6 Voting Each undergraduate college student council appoints a representative by the end of Week 8, Spring Quarter of the previous year, who is then confirmed by the SFAC leadership team.
Associated Students Student Representative 1 Voting The Associated Students appoints a representative by the end of Week 8, Spring Quarter of the previous year, who is then confirmed by the SFAC leadership team.
Graduate Student Association Representative 2 Voting GSA appoints two representatives by the end of Week 8, Spring Quarter of the previous year, who is then confirmed by the SFAC leadership team.
Undergraduate College Provost 1 Voting The Council of Provosts appoints one Provost before the start of the Fall Quarter.
Graduate Division Student Representative 1 Voting The Dean of the Graduate Division appoints one representative before the start of the Fall Quarter.
Vice Chancellor Student Affairs Representative 1 Voting The VCSA shall appoint a staff member before the start of the Fall Quarter.
Faculty Representative 1 Voting Upon the recommendation of the Academic Senate, the VCSA shall appoint a faculty representative before the start of the Fall Quarter.
Vice Chancellor-Resource Management and Planning Representative 1 Voting Chancellor or designee appoints a member from the Vice Chancellor-Resource Management and Planning budget office.
Budget consultant from the Vice Chancellor-Student Affairs staff 1 Non-voting Selected by the VCSA to serve as a consultant to the committee.
Executive Secretary for Associate Vice Chancellor for Resource Administration 1 Non-voting Selected by the VCSA to serve as the Executive Secretary for the committee.
Undergraduate College Shadows Determined by their respective councils Non-voting Shadows are appointed as necessary, but no later than Week 8 of Fall Quarter, to learn the process of the committee and to gain more knowledge about the history of SFAC.