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VCSA Assessment Workshops

2018 Workshops


June 27 & July 6: Submitting Your 2017-2018 Assessment Report
It's assessment reporting season and all assessment reports are due to Campus Labs Planning on July 20, 2018. Campus Labs Planning (formerly known as Compliance Assist) is an assessment management system that provides the template and structure for your reports. This workshop will demonstrate how to use Planning's new interface, introduce and familiarize you with the new Student Affairs Assessment Rubric, and answer any additional questions you may have about the assessment reporting process. For your convenience, this workshop is offered twice. All Student Affairs staff members who plan to submit an assessment report are highly encouraged to attend a session.

Date: Wed., June 27, 2018
Time: 2–3 p.m.
Location: Student Services Center 400

Date: Fri., July 6, 2018
Time: 10–11 a.m.
Location: Marshall College Room, PC West

Register Here


Past Workshop Materials

All workshop files are in PDF format, unless otherwise noted.

2017 assessment workshop materials

Oct. 17: Baseline Assessment Methods
Baseline provides Student Affairs with powerful assessment tools that empower staff with the ability to conduct assessments, collect data, and review results in real time. This interactive session will give participants an informative overview of Baseline tools, including: surveys, the Student Response System, and Rubrics. There will be time for Q&A.

  • Workshop Materials:
    • Presentation Slides
    • Handout (PDF|Doc)

2015 assessment workshop materials

Dec. 18: Creating & Using Your Assessment Schedule

Now that you have created your unit outcomes map it is time to create your assessment schedule. Introducing the new Assessment Schedule template!  This workshop focuses on creating your assessment schedule and using it to effectively guide your program assessment over the next three academic years.  Bring your outcomes map and leave with your draft assessment schedule.

June 25: Tips for Writing Your Assessment Report

You put a lot of hard work into conducting your assessment and now it is time to share it with your colleagues.  Your assessment report tells your assessment story, so make it as clear, concise, and coherent as possible.  A thorough assessment report will document the assessment process, findings, next steps, and lessons learned.

May 14: Don’t Fear the Data: Embrace Your Inner Nerd

After assessing your outcomes, it’s time to figure out what to do with the data you’ve collected. Instead of letting the data sit in Baseline, embrace your inner nerd, and do something with information. Learn how to go the next step with your assessment and make more meaning of the results. 

Mar. 5: Creating an Outcomes Map

An outcomes map is a graphical illustration of the relationship between the unit’s programming and outcomes. In the form of a matrix, outcomes maps are useful for understanding how programs fulfill the unit-level outcomes.

Feb. 26: Not Another Survey! Incorporating Direct & Quick Assessment Methods (led by Baseline Consultants)

Surveys alone do not constitute a comprehensive assessment program. Build your capacity to use direct methods, like rubrics and quizzes to gather data, which truly reflects whether or not your students have gained the desired knowledge, skills, or thought processes. You'll leave this session knowing how to use the Baseline Student Response System (SRS) so you can get started right away!

Feb. 12: Creating Unit-level Outcomes

Unit-level outcomes allow units to focus their resources and efforts and articulate their goals. Workshops thus far have delved into student learning outcomes on a program and activity level. In this workshop you will have the opportunity to draft and receive feedback from your colleagues on unit-level outcomes.

2014 assessment workshop materials

Dec. 9: Using Rubrics for Assessment

Rubrics are powerful tools for both teaching and assessment. They can improve student performance by making your expectations clear and by showing students how to meet these expectations. In addition to oral presentations, reflection papers and resumes, rubrics can also be used to assess skills such as problem solving, teamwork or customer service.

Sept. 4: Gearing up for AY 2014/2015

It is not too early to start thinking about your AY 2014/2015 assessment. Bring your activity map and program/ learning outcomes, and leave with a draft plan to assesss how well those outcomes are being met. Participants will have the opportunity to consider various data collection methods and to discuss which might work best given the program goals and assessment question.

Aug. 26: Beyond Surveys: Exploring Alternative Assessment Methods

In higher education we have a culture of relying on surveys to assess the impact of our programs and services on student learning and satisfaction. Because of this, students are experiencing survey fatigue, resulting in lower response rates and questionable data (Wise & Barham, 2012). Fortunately, there are alternative methods of data collection - methods that are less stuffy, more practical, equally as effective, and sometimes even fun. This workshop will challenge you to think more creatively about the assessment process and will explore alternative assessment methods.

Aug. 19: Making Assessment Manageable

Assessment can be overwhelming if you try to assess everything all the time, but how do you decide what to assess and how often? Creating an activity map, a matrix aligning program/learning outcomes with activities, can help you identify what to assess, when to assess, and how to assess, as well as help you identify programming opportunities. In this workshop participants will create a draft activity map. Please bring your program/learning outcomes.

Aug. 12: Clarifying Who We Are: Mission, Goals, and Outcomes

We can't determine what to assess or which instrument(s) to use until we clarify our mission, goals, and outcomes. These are at the heart of why programs and services exist. In this workshop participants will review their programs' mission and goals, and will use them to create or refine their program/learning outcomes. Please bring your program's mission, goals, and outcomes, if they exist.

July 2: Your Assessment Report, Your Story

You put a lot of hard work into conducting your assessment; now it is time to share it with your colleagues. Your assessment report tells your assessment story, so make it the best story you can! A thorough assessment report documents the assessment process, findings, next steps, and lessons learned. As a result of this workshop, you will: a) know why it is important to summarize your assessment into a meaningful report, b) be able to identify the characteristics of a thorough report, c) learn tips on writing a complete report.

June 17: My Focus Groups Are Done, Now What?

Now that you have successfully completed the focus groups for your assessment project, it is time to make sense of the participants' responses. To do this, you will systematically identify themes, trends, and patterns that summarize and assign meaning to the data. This workshop will provide a framework to accomplish this task. Specifically, you will learn techniques to: a) prepare the focus group data for analysis, b) explore and analyze participant responses, and c) synthesize and report the findings.

March 11: What Are Students Thinking? A Practical Guide to Focus Groups for Assessment

Do you have an exciting idea that you would like student input on? Focus groups are an excellent assessment tool to generate or test new program ideas as well as gain in-depth understanding on a topic. This workshop walks you through the focus group process, from planning and facilitating to analyzing and reporting your results. You will leave with practical tips on planning and conducting a successful focus group!

Feb 27: Assessment Road Map: Linking Assessment Strategies to Learning Outcomes

Are you struggling with your 2013/2014 assessment project? Having trouble deciding what to assess and how to assess it? The answers are in your learning outcomes. Join us for a practical guide on how to use your learning outcomes to craft an assessment question, identify an assessment method that complements your learning outcomes, and develop a cohesive assessment strategy.

2013 assessment workshop materials

Sept. 18: Student Affairs Diversity Database Using Compliance Assist Guide

This workshop walks you through the process of entering your diversity and campus climate work into Compliance Assist.

July 26 and Aug. 1: Submitting Your Assessment Findings

This workshop shows you how to submit your findings into Compliance Assist and will describe the characteristics of a good report.

Feb. 21: Writing Good Survey Questions

Surveys are an efficient means of getting feedback from students, alumni, employers, and other stakeholders. Yet the development of a good survey question may be less straightforward than often presumed. This workshop introduces you to the basics of survey question construction, and provide practical hints and tips to help you avoid common survey mistakes. As a result of participating in this workshop, you will know the steps to writing good survey questions; be able to identify characteristics of good survey questions; be able to recognize characteristics of good response options.

Jan. 18, repeated on Jan. 25 and Feb. 1: Compliance Assist User Training for Unit Heads

Compliance Assist is the online tool Student Affairs is using to document, track, and report on the strategic plan and units' assessment efforts. We are offering hands-on Compliance Assist user training specifically for unit heads. In the training you will learn how to: a) navigate the Compliance Assist site; b) view and edit your projects; c) view others’ projects; d) relate your projects to the Student Affairs Strategic Plan.

2012 assessment workshop materials

Oct. 12, 19, 23, 26, & 30: How to Develop Your Assessment Plan

Presenters: Gary Ratcliff, Ph.D., Assistant Vice Chancellor, Student Life; Marlene P. Lowe, Ph.D., Assessment Advisor

Sept. 7: How to Use Baseline Self-Service Survey Builder: An Introduction

Presenters: Gary Ratcliff, Ph.D., Assistant Vice Chancellor, Student Life; Marlene P. Lowe, Ph.D., Assessment Advisor

2010 assessment workshop materials

Dec. 6 & 13: Enhancing Outcomes-Based Assessment for Student Affairs

Presenter: Marilee J. Bresciani, Ph.D., Professor, Postsecondary Education and Co-Director for Educational Leadership, Innovation, and Policy, San Diego State University

2009 assessment workshop materials

Dec. 4: Qualitative Assessment (Part 2): Making Sense of Interview Data

Presenter: Gary Anderson, Director, Intergroup Relations Program

Nov. 13: Benchmarking to Identify Best Practices (rescheduled from Nov. 12)

Presenter: Gary Ratcliff, Ph.D., Assistant Vice Chancellor, Student Life

Oct. 22: Qualitative Assessment (Part 1): Conducting Effective Interviews

Presenter: Gary Anderson, Director, Intergroup Relations Program

Oct. 15: Reporting Assessment Results (rescheduled from Oct. 1)

Presenter: Emelyn de la Pena, Ed.D., Director, Women's Center

Aug. 27: Measuring and Assessing Learning Outcomes

Presenters: Cara Appel-Silbaugh, Ph.D., Director, Parent and Family Programs
Gary Ratcliff, Ph.D., Assistant Vice Chancellor, Student Life

Aug. 14: Survey Design and Questionnaire Writing Guidelines

Presenters: Sara Henry, Director, UCSD Express to Success
Tony Jakubsin, Assistant Resident Dean, Sixth College

July 30: How to Write an Effective Learning Outcome Statement

Presenter: Cara Appel-Silbaugh, Ph.D., Director, Parent and Family Programs

July 9: Beginner's Guide to Planning a Survey

Presenter: Bill Armstrong, Ph.D., Director, Student Research and Information

Contact Us

Student Affairs Assessment & Evaluation
University Center 112
9500 Gilman Drive #0015
La Jolla, CA 92093-0088